Outreach and Engagement Templates

Customizable templates for outreach assistance!

40 Topics

alyssa
alyssaCommunity Manager
published in The National Community Survey (The NCS)

NCS Email to Polco Subscribers TemplateTemplate

Dear resident,Help us build a stronger community! Share your input about [ABC]’s quality of life and governance by taking The [XYZ] of [ABC] [year] Community Survey (click here [hyperlink]). This survey will take about 10-15 minutes to complete and will identify our community’s strengths and challenges regarding the local economy, safety, mobility, and more. Your feedback will help us ensure that [XYZ] policies and programs align with our residents’ highest priorities. If you have any questions about the survey, please contact [name] at [phone] or [email]. You’re receiving this email because you’ve subscribed to follow the [XYZ] of [ABC] on Polco, the [XYZ]’s civic engagement platform that helps bring residents’ voices into local government decision-making processes. Your responses are always confidential, and personal data or identifying information are never shared. If you have already responded to this year’s community survey, please don’t respond again, but help us spread the word!

310
alyssa
1 month ago
alyssa
alyssaCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)

CASOA Email Template - Open Participation SurveyTemplate

Dear community members age [55 and up -- adjust to minimum age of sample], We need your input! The [City / County / State / Area Agency on Aging / State Agency on Aging] is conducting the Community Assessment Survey for Older Adults to better understand the contributions that adults [55+] make to their communities, as well as the needs they have and challenges they experience. Your feedback will help us be sure that our policies and programs align with our residents’ values. You can find the survey here: polco.us/[shorturl]. We encourage all residents age [55] and up to participate! The survey will only take 10-15 minutes to complete, and your feedback will directly influence the decisions and plans of local government, foundations, AAAs, nonprofits serving the aging population, and other organizations serving our community. If you have any questions about the survey, please contact [name] at [phone] or [email].  This survey is conducted in partnership with Polco, an online civic engag

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alyssa
10 months ago
alyssa
alyssaCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)

CASOA Social Media Templates - Random Sample SurveyTemplate

Let your community know that you’re launching The Community Assessment Survey for Older Adults (CASOA)! We’ve created the templates below to help you spread the word about the initial survey launch and prepare residents who may be randomly selected to participate. Sharing the news on social media can help boost participation rates by assuring residents that those mailings are part of a legitimate survey effort from their local leaders, and that you value their input. We recommend posting a different message for the first few weeks that the survey is open, to reach residents as survey invitations are landing in their mailboxes.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. Simply replace the bracketed text with the right information for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, councilmembers, community partners, and local news outlets to “like” and “sha

1970
alyssa
10 months ago
alyssa
alyssaCommunity Manager
published in The National Community Survey (The NCS)

Social Media Templates for The NCS - Random Sample SurveyTemplate

Let your community know that you’re launching The National Community Survey (The NCS)! We’ve created the templates below to help you spread the word about the initial survey launch and prepare residents who may be randomly selected to participate. Sharing the news on social media can help boost participation rates by assuring residents that those mailings are part of a legitimate survey effort from their local leaders, and that you value their input. We recommend posting a different message for the first few weeks that the survey is open, to reach residents as survey invitations are landing in their mailboxes.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. Simply fill in the blanks to personalize the text for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, councilmembers, community partners, and local news outlets to “like” and “share” your social media posts

2170
alyssa
1 year ago
Emily
EmilyCommunity Manager
published in Custom Surveys

Custom Survey Press Release to Share Results

For Immediate Release[Date] Contact: [Name][Title, Organization][Email][Phone] [City/Town] Measures Resident Satisfaction with The _________ Survey [City/Town] recently surveyed residents to better understand the community’s needs and perspectives.  The _______ Survey was developed to assess measures in community livability (or other topic) according to residents. It captures opinions on the natural environment, inclusivity, engagement, and more (or other topic). The results give a comprehensive look at  [City/Town’s] strengths, areas of improvement, and residents’ priorities. The results show that residents give high ratings to ______ and ________, among other findings. “[Quote from City/Town leader. Include general sentiments about importance of surveying your community, why it was conducted, and how residents will benefit.]”This is the ___ time that [City/Town] conducted a survey on Polco. Tracking changes over time help leaders measure progress and make data-driven decisions. [Add

520
Emily
1 year ago
Emily
EmilyCommunity Manager
published in Custom Surveys

Custom Survey Press Release Template

CITY OF ABC Adopts New Public Engagement PlatformLocal government diversifies engagement through technology DIVERSIFYING ENGAGEMENT THROUGH TECHNOLOGY: DEVELOPING ARPA STRATEGY City of ABC, [ST], [Date] – The City of ABC is excited to announce the launch of Polco (www.polco.us), an innovative online engagement platform that lets community members provide direct input to the local decision-making process regarding the policies and programs that are put in place in your area. Officials will post questions directly to residents on Polco’s app and website, where participants answer and comment on the issues. Polco makes public participation easier for residents to get involved, so more voices are heard.  The City of ABC wants the public’s insight on The ________ Survey. Specifically, the City wants to know what they can do to work towards a better, safer community. [add specifics here as needed].  [Quote from City official about how Polco is a good tool to use for the project.] Ex: “This s

520
Emily
1 year ago
Emily
EmilyCommunity Manager
published in Custom Surveys

Blog Template

Blog Template: Share a Survey on Your City or Organization's WebsiteYour organization’s website is the home base for information, an outreach channel, and a resource for residents as well as staff and officials. The purpose of this Polco Connect article is to provide a template for an announcement explaining why your city chose Polco, what you want to achieve with it, and why the survey is important to your community/jurisdiction. It will answer questions such as:  Why is it valuable? How will feedback be used? How is data protected? How do you access Polco? Along with the announcement template, within Polco you can create a(n) FAQ — otherwise known as Frequently Asked Questions — page. It’s here on this page you can:  Add informational areas to spell out smaller details Create a home for repeated questions asked by residents Allow for the page to become a point of reference for any questions residents may have With this FAQ Page, you’re able to: 

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Emily
1 year ago
Emily
EmilyCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)

CASOA Social Media Templates - Open Participation SurveyTemplate

How many ways are there to say “please take our survey”? Turns out — a lot!  We’ve created these templates to help you promote your open participation portion of The Community Assessment Survey for Older Adults (CASOA) online.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. We recommend posting a different message each week your survey is open.  Simply replace the bracketed text with the right information for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, councilmembers, community partners and local news outlets to “like” and “share” your social media posts about the survey. The more you get the word out about your survey, the more responses you can expect! Pro Tip: Social media posts that have colorful images get more clicks than posts that don’t. Feel free to choose an illustration provided by Polco here, or use your own. Pictures of your community (like sky

1650
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The American Rescue Plan Act Survey (ARPA)

ARPA Social Media Templates

How many ways are there to say “please take our survey”? Turns out — a lot!  We’ve created these templates to help you promote your city’s version of The American Rescue Plan Act Survey (ARPA) open participation survey online.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. We recommend posting a different message each week your survey is open.  Simply fill in the blanks to personalize the text for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, council members, community partners and local news outlets to “like” and “share” your social media posts about the survey.  Pro Tip: Social media posts that have colorful images get more clicks than posts that don’t. Feel free to choose an illustration provided by Polco here, or use your own. Pictures of your community (like skylines or popular downtown areas) are great! You can even tag partners in pictures to remind t

240
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The National Business Survey (The NBS)

NBS Social Media Templates

How many ways are there to say “please take our survey”? Turns out — a lot!  We’ve created these templates to help you promote your city’s version of The National Business Survey (The NBS) open participation survey online. These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. We recommend posting a different message each week your survey is open.  Simply fill in the blanks to personalize the text for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, council members, community partners and local news outlets to “like” and “share” your social media posts about the survey.  Pro Tip: Social media posts that have colorful images get more clicks than posts that don’t. Feel free to choose an illustration provided by Polco here, or use your own. Pictures of your community (like skylines or popular downtown areas) are great! You can even tag partners in pictures to remind them t

290
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The National Law Enforcement Survey (The NLES)

NLES Social Media Templates

We’ve created these templates to help you promote your city’s version of The National Law Enforcement Survey (The NLES) open participation survey online.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. We recommend posting a different message each week your survey is open.  Simply fill in the blanks to personalize the text for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, council members, community partners and local news outlets to “like” and “share” your social media posts about the survey.  Pro Tip: Social media posts that have colorful images get more clicks than posts that don’t. Feel free to choose an illustration provided by Polco here, or use your own. Pictures of your community (like skylines or popular downtown areas) are great! You can even tag partners in pictures to remind them to retweet or share. Use images with little to no text. The more you

350
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The National Law Enforcement Survey (The NLES)

NES Social Media Templates

We’ve created these templates to help you promote your city’s version of The National Employee Survey (The NES) open participation survey online.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. We recommend posting a different message each week your survey is open.  Simply fill in the blanks to personalize the text for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, council members, community partners and local news outlets to “like” and “share” your social media posts about the survey.  Pro Tip: Social media posts that have colorful images get more clicks than posts that don’t. Feel free to choose an illustration provided by Polco here, or use your own. Pictures of your community (like skylines or popular downtown areas) are great! You can even tag partners in pictures to remind them to retweet or share. Use images with little to no text. The more you get the

120
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The National Community Survey (The NCS)

The NCS Press Release Template - Open Participation Survey (second version)

CITY OF ABC Adopts New Public Engagement PlatformLocal government diversifies engagement through technology  City of ABC, [st], [Date] – The City of ABC is excited to announce the launch of Polco (www.polco.us), an innovative online engagement platform that lets community members provide direct input to the local decision-making process regarding the policies and programs that are put in place in your area. Officials will post questions directly to residents on Polco’s app and website, where participants answer and comment on the issues. Polco makes public participation easier for residents to get involved, so more voices are heard.  The City of ABC wants the public’s insight on The National Community Survey, also called The NCS. Specifically, the City wants to know what they can do to work towards a better, safer community. [add specifics here as needed].  [Quote from City official about how Polco is a good tool to use for the project.] Ex: “This survey will help [City/County/other] s

1880
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The National Business Survey (The NBS)

NBS Press Release Template

CITY OF ABC Adopts New Public Engagement PlatformCity of ABC, [ST], [Date] – The City of ABC is excited to announce the launch of Polco (www.polco.us), an innovative online engagement platform that lets community members provide direct input to the local government decision-making process and help to create better policies and programs to support local businesses. City staff will post questions directly to businesses on Polco’s app and website, where participants answer and comment on the issues. Polco makes public participation easier for residents to get involved, so more voices are heard.  The City wants the public’s insight on The National Business Survey, also called The NBS.  [Quote from City official about how Polco is a good tool to use for the project.] Ex: “This survey will help [City/County/other] staff and Council identify priorities for businesses and economic growth in the City.”  To get involved, business owners should go to polco.us/[shorturl]. Once they have answered t

130
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The National Employee Survey (The NES)

NES Press Release Template

[City Name] Adopts New Public Engagement Platform, Focusing on City Employee FeedbackLocal government diversifies engagement through technology  City of ABC, [ST], [Date] – [City Name] is excited to announce the launch of Polco (www.polco.us), an innovative online engagement platform that lets local government employees and residents provide direct input to the local government decision-making process. Officials will post questions directly to employees and residents on Polco’s app and website, where respondents answer and comment on the issues. Polco makes public participation easier for employees residents to get involved, so more voices are heard.  [City Name] wants their employees’ insight through The National Employee Survey, also called The NES.  [Quote from City official about how Polco is a good tool to use for the project.] Ex: “This survey will help City staff identify priorities for improving our work environment and City as a whole.” The City also seeks community involvemen

190
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The National Law Enforcement Survey (The NLES)

NLES Press Release Template

CITY OF ABC Adopts New Public Engagement PlatformLocal government diversifies engagement through technology DIVERSIFYING ENGAGEMENT THROUGH TECHNOLOGY: DEVELOPING ARPA STRATEGY City of ABC, [ST], [Date] – The City of ABC is excited to announce the launch of Polco (www.polco.us), an innovative online engagement platform that lets community members provide direct input to inform the community-based programs and decision-making of local law enforcement. Officials will post questions directly to residents on Polco’s app and website, where participants answer and comment on the issues. Polco makes public participation easier for residents to get involved, so more voices are heard.  The City of ABC wants the public’s insight on The National Law Enforcement Survey, also called The NLES. Specifically, the City wants to know resident opinions and experiences with law enforcement. [add specifics here as needed].  [Quote from City official about how Polco is a good tool to use for the project.] E

170
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)

CASOA Press Release Template - Random Sample SurveyTemplate

[Jurisdiction Name, State], [Date] – The [City / County / State / Area Agency on Aging / State Agency on Aging] is conducting a comprehensive needs assessment of the area’s aging community. The goal of the assessment is to gather direct feedback from residents ages [55] and over to better understand the contributions that older adults make to their communities and to identify their challenges and unmet needs.  Feedback will be gathered through The Community Assessment Survey for Older Adults (CASOA). The survey will be sent to [10,000] randomly selected households within zip codes serving [Jurisdiction Name], in which at least one resident is known to be age [55] or over. Surveys will be sent the week of [April 8] and will include a cover letter with more information, as well as a postage-paid return envelope. [Jurisdiction Name] residents will also receive a postcard in advance, with the opportunity to complete the survey online. [The mailed survey will be in English, and a Spanish tr

920
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The American Rescue Plan Act Survey (ARPA)

ARPA Open Participation Press Release Template

CITY OF ABC ADOPTS NEW PUBLIC ENGAGEMENT PLATFORMDIVERSIFYING ENGAGEMENT THROUGH TECHNOLOGY City of ABC, [ST], [Date] – The City of ABC is excited to announce the launch of Polco (www.polco.us), an innovative online engagement platform that lets community members provide direct input to the community’s decision-making process. By using Polco, the [municipality type] is making public participation easier for residents. Community officials will post questions directly to residents on Polco’s app and website, where residents answer and comment on the questions. The City of ABC will soon be asking residents for their input on how to best allocate funds from the American Rescue Plan Act. Specifically, the City  wants to know what residents think about [specific question].  [Quote from City official about how Polco is a good tool to use for the project.] The City will be asking for further input on [other projects that the municipality will be asking for input on] on Polco in the coming week

110
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The National Law Enforcement Survey (The NLES)

NLES Open Participation Press Release Template

CITY OF ABC ADOPTS NEW PUBLIC ENGAGEMENT PLATFORMDIVERSIFYING ENGAGEMENT THROUGH TECHNOLOGY City of ABC, [ST], [Date] – The City of ABC is excited to announce the launch of Polco (www.polco.us), an innovative online engagement platform that lets local residents provide direct input and help to create better law enforcement programs and community-based initiatives. By using Polco, the [municipality type] is making public participation easier for residents and law enforcement. Officials will post questions directly to law enforcement officials on Polco’s app and website, where residents can answer and comment on the questions. The City of ABC will soon be asking participants for their input on [first topic]. Specifically, the City  wants to know what law enforcement officials think about [specific question].  [Quote from City official about how Polco is a good tool to use for the project.] The City will be asking for further input on [other projects that the municipality or police depart

170
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The National Business Survey (The NBS)

NBS Open Participation Press Release Template

CITY OF ABC ADOPTS NEW PUBLIC ENGAGEMENT PLATFORM City of ABC, [ST], [Date] – The City of ABC is excited to announce the launch of Polco (www.polco.us), an innovative online engagement platform that lets local businesses provide direct input to the local economic decision-making process. By using Polco, the City is making public participation easier for local businesses. Officials will post questions directly to business owners on Polco’s app and website, where they can answer and comment on the questions. [Quote from City official about how Polco is a good tool to use for the project.] The City will be asking for further input from businesses and residents on Polco in the coming weeks and months. To participate, business owners should go to polco.us/[shorturl]. Once they have answered the survey, owners will be asked to provide their ZIP code to confirm where they live. This allows the City to be sure they are hearing from each person only once and to see which general area of the cit

170
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)

CASOA Press Release Template - Open Participation SurveyTemplate

[Jurisdiction Name, State], [Date] – The [City / County / State / Area Agency on Aging / State Agency on Aging] is asking all residents ages [55] and over to participate in a comprehensive needs assessment of the area’s aging community. The goal of the assessment is to gather direct feedback from the local older adult population to better understand the contributions they make to their communities and to identify any challenges and unmet needs.  [Quote from local leader/official about the purpose of this survey assessment or specific details about how results will be used. Example: “This survey will help [City/County/other] staff identify priorities for the aging population in [community name] and influence budgeting and strategic plans for the upcoming year.”] Initial feedback has been gathered over the past [five] weeks from a randomly selected sample of [Jurisdiction Name] residents. Now, all community members ages [55] and over are encouraged to share their input by completing The

1090
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The American Rescue Plan Act Survey (ARPA)

ARPA Email Template

Dear Resident, We think your input is critical to good government and are excited to introduce a new and easy way for you to provide your opinions on specific topics to the City of XYZ. Your feedback will help us be sure that our policies and programs align with our residents’ values. We just posted The American Rescue Plan Act and how to best allocate the provided funds within the city of ABC on Polco that you can answer here: polco.us/[shorturl]. It will take only a few minutes. Polco will help us efficiently manage responses from you and your neighbors across the City as we reach out via email, social media and other channels.  Once you have answered the question, you will be asked to provide your ZIP code to confirm where you live. This allows us to be sure we are hearing from each person only once and to know which general area of the city they live in. Your response will remain anonymous to the City, and your information will be securely stored on Polco.  In addition, we hope you

90
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The National Employee Survey (The NES)

NES Email Template

Dear [City Employee Name], We think your input is critical to a healthy, happy workplace and are excited to introduce a new and easy way for you to provide your opinions on specific topics to the City. Your feedback will help us be sure that our City’s policies and programs align with the values of our employees.  We just posted The National Employee Survey on Polco to gain information and advice on how the city is best assisting employees, and where there is room for improvement. You can participate here: polco.us/[shorturl]. It will take only a few minutes. Polco will help us efficiently manage responses from you and your neighbors across the City as we reach out via email, social media and other channels.  Your response will remain anonymous to the City, and your information will be securely stored on Polco.  In addition, we hope you will choose to provide an email address to Polco, so we can contact you with new questions and surveys available for you to participate in! You can lea

310
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The National Law Enforcement Survey (The NLES)

NLES Email Template

Dear Law Enforcement Organization [or use the actual organization’s name], We think your input is critical to a safer, healthier community and are excited to introduce a new and easy way for you to provide your opinions on specific topics to the Police Department of the City of XYZ. Your feedback will help us be sure that our law enforcement programs, policies and values align with our residents’ values. We just posted The National Law Enforcement Survey on Polco to gain information and advice on how the city is best assisting law enforcement officials, and where there is room for improvement. You can participate here: polco.us/[shorturl]. It will take only a few minutes. Polco will help us efficiently manage responses from you and your neighbors across the organization as we reach out via email, social media and other channels.  Once you have answered the question, you will be asked to provide your ZIP code to confirm where you live. This allows us to be sure we are hearing from each

190
Emily
1 year ago
Emily
EmilyCommunity Manager
published in The National Community Survey (The NCS)

NCS Email Template

Dear Resident, We think your input is critical to a healthy and thriving community and are excited to introduce a new and easy way for you to provide your opinions on specific topics to the City of XYZ. Your feedback will help us be sure that our city’s policies and programs align with our residents’ values. We just posted The National Community Survey on Polco to gain information and advice on how the city is best assisting residents, and where there is room for improvement. You can participate here: polco.us/[shorturl]. It will take only a few minutes. Polco will help us efficiently manage responses from you and your neighbors across the City as we reach out via email, social media and other channels.  Once you have answered the question, you will be asked to provide your ZIP code to confirm where you live. This allows us to be sure we are hearing from each person only once and to know which general area of the city they live in. Your response will remain anonymous to the City, and y

1200
Emily
1 year ago
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