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Outreach and Engagement Templates

Customizable templates for outreach assistance!

49 Topics
Team Polco
Team PolcoCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)
CASOA Outreach Kit and CalendarTemplate

To get the most accurate results from your nonprobability-based survey efforts, share your survey as widely as possible. Below is our suggested calendar for outreach, assuming a survey is active for four weeks. Adjust as needed to accommodate your timeline, available resources, communication channels, and community’s needs.Save time with our outreach templates (see attached), which are designed for a wide variety of platforms and delivery modes!  Before Survey LaunchLet your community know about the upcoming survey! Share a quick link to your Polco profile to encourage residents to join Polco in advance, so you can easily notify subscribers when the survey goes live.Publish a blog post or e-newsletter announcement Share social media posts Email existing community listsAfter Survey LaunchWhile the survey is active, provide frequent reminders across multiple platforms (both digital and physical!) to meet residents where they are. Try out different messaging and call-to-actions to see wha

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The National Community Survey - Ready to Go (The NCS-RTG)
The NCS-RTG Outreach Kit and CalendarTemplate

To get the most accurate results from your nonprobability-based survey efforts, share your survey as widely as possible. Below is our suggested calendar for outreach, assuming a survey is active for four weeks. Adjust as needed to accommodate your timeline, available resources, communication channels, and community’s needs.Save time with our outreach templates (bundled in the attached Outreach Kit document or available individually here) designed for a wide variety of platforms and delivery modes! Before Survey LaunchLet your community know about the upcoming survey! Share a quick link to your Polco profile to encourage residents to join Polco in advance, so you can easily notify subscribers when the survey goes live.Publish a blog post or e-newsletter announcement, share social media posts, and/or email existing community lists. Hand out pre-survey business cards at municipal building service or information desks, community events or meetings, libraries, community centers, neighborhoo

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)
Engagement Outreach Kit and CalendarTemplate

To get the most accurate results from your nonprobability-based survey efforts, share your survey as widely as possible. Below is our suggested calendar for outreach, assuming a survey is active for four weeks. Adjust as needed to accommodate your timeline, available resources, communication channels, and community’s needs.Save time with our outreach templates (bundled in the attached Engage Outreach Kit or available individually here) designed for a wide variety of platforms and delivery modes! Before Survey LaunchLet your community know about the upcoming survey! Share a quick link to your Polco profile to encourage residents to join Polco in advance, so you can easily notify subscribers when the survey goes live.Publish a blog post or e-newsletter announcement, share social media posts, and/or email existing community lists. Hand out pre-survey business cards at municipal building service or information desks, community events or meetings, libraries, community centers, neighborhood

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The National Community Survey - Ready to Go (The NCS-RTG)
Social Media Templates: NCS-RTG PromotionTemplate

Hi neighbors! We invite you to take (Community Name)’s 2024 National Community Survey. Your feedback will help us make important plans for our community. Please complete the survey using the link below and encourage your family, friends, and neighbors to participate! Thank you for helping our community move forward. Take the survey: polco.us/_______ (Short URL Link) What would you like (Community Name) to focus on? We value your opinions and want to know your thoughts for upcoming planning and budget decisions! We invite you to give your feedback in The National Community Survey. Thank you for sharing your voice. Take the survey: polco.us/_______ (Short URL Link) Join your fellow residents in helping make our community a great place to live! (Community Name) has launched The National Community Survey to help us better serve residents like you. Take the survey: polco.us/_______ (Short URL Link) You know best what life is like in (Community Name), so we want to hear from you! Please take

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The National Community Survey - Ready to Go (The NCS-RTG)
Pre-Survey Launch Templates: NCS-RTGTemplate

Use this template to encourage your community to join the conversation in advance! If you plan to launch your NCS-RTG within the next 1-2 weeks, these messages provide a solid foundation for those upcoming engagement efforts. Share this messaging to announce the upcoming survey and begin building your feedback panel, so you can easily notify those subscribers later when your content is live and ready for their input.  Initial Call for Sign-UpsHelp us make (Community Name) a great place to live!In just a few days, we will be launching the 2024 National Community Survey, in collaboration with Polco, (Community Name)’s online civic engagement platform. To become a member of our digital sounding board and gain early access to the upcoming survey, following this link and register (Community Name)’s profile: polco.us/n/res/signupIn addition to this effort, we plan to ask follow-up questions on Polco about important topics that impact our daily lives, including the local economy, safety, and

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The National Community Survey - Ready to Go (The NCS-RTG)
Flyer: NCS-RTG Survey PromotionTemplate

Customize this template by downloading the attached PDF and editing with Adobe Acrobat Pro or another PDF editing software. Flyers can be a great way to get attention from in-person visitors. There are endless options for where you can post or hand out a physical flyer. Some suggested locations include:Schools/Universities Libraries Community and/or recreation centers Municipal buildings Parks Sporting events Bus stops Walkways Shopping/retail centers Local businesses or organization offices

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The National Community Survey - Ready to Go (The NCS-RTG)
Business Card: NCS-RTG Survey PromotionTemplate

Customize this template by downloading the attached PDF and editing with Adobe Acrobat Pro or another PDF editing software.  Business cards are easy to hand out at events or physical locations that get a lot of in-person visitors. Consider promoting your NCS-RTG survey by sharing these business cards at:Municipal building service desks and/or information desks Public meetings Neighborhood associations Community or recreation center front desks Library circulation and reference desks Parks (including dog parks) or busy trailheads Community festivals Farmer’s markets Holiday events Sporting events Parades Public transportation

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)
Business Card: Pre-Survey LaunchTemplate

Customize this template by downloading the attached PDF and editing with Adobe Acrobat Pro or another PDF editing software. Business cards are easy to hand out at events or physical locations that get a lot of in-person visitors. Build your subscriber base (in advance of any specific survey effort) by sharing these business cards at:Municipal building service desks and/or information desks Public meetings Neighborhood associations Community or recreation center front desks Library circulation and reference desks Parks (including dog parks) or busy trailheads Community festivals Farmer’s markets Holiday events Sporting events Parades Public transportation

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)
Business Card: Custom Survey PromotionTemplate

Customize this template by downloading the attached PDF and editing with Adobe Acrobat Pro or another PDF editing software. Business cards are easy to hand out at events or physical locations that get a lot of in-person visitors. Consider promoting an active survey by sharing these business cards at:Municipal building service desks and/or information desks Public meetings Neighborhood associations Community or recreation center front desks Library circulation and reference desks Parks (including dog parks) or busy trailheads Community festivals Farmer’s markets Holiday events Sporting events Parades Public transportation

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)
Flyer: Custom Survey PromotionTemplate

Customize this template by downloading the attached PDF and editing with Adobe Acrobat Pro or another PDF editing software. Flyers can be a great way to get attention from in-person visitors. There are endless options for where you can post or hand out a physical flyer. Some suggested locations include:Schools/Universities Libraries Community and/or recreation centers Municipal buildings Parks Sporting events Bus stops Walkways Shopping/retail centers Local businesses or organization offices

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)
Pre-Survey Launch Templates: Custom SurveyTemplate

Use this template to encourage your community to join the conversation in advance! If you have concrete plans to publish a specific survey within the next 1-3 weeks, these messages provide a solid foundation to those upcoming engagement efforts. Share this messaging to alert your community to the upcoming survey and build your feedback panel in advance, so you can easily notify subscribers later when your content is live and ready for their input.  Initial Call for Sign-UpsHelp us make (Community Name) a great place to live!In just a few days, we will be launching the [survey title] survey on Polco, (Community Name)’s online civic engagement platform. To become a member of our digital sounding board and get notified when this survey is available, register for a Polco profile here: polco.us/n/res/signupIn addition to this survey, we’ll use Polco to ask follow-up questions about important topics that impact our entire community, including the local economy, safety, and strategic planning

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)
Polco Partnership Announcement: Pre-Survey LaunchTemplate

Use this template to encourage your community to join the conversation, even if you’re not yet ready to publicize a specific engagement effort. These messages provide a solid foundation to future engagement efforts. Share this messaging to build your feedback panel in advance, so you can easily notify subscribers later when your content is ready for their input. (Community Name) is excited to announce its partnership with Polco, an award-winning civic engagement company. Using Polco’s platform, we aim to create an ongoing dialogue between the community and local government leaders. This will help us form a more connected and effective community with the following benefits:  All residents will now have a quick and easy way to provide input on community matters and priorities. This platform allows you—the residents of (Community Name)—to become actively involved in the local decision-making process. Your voice matters!  All residents can easily stay informed on future polling or surv

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)
Internal Departments Email Template: Custom Survey PromotionTemplate

Customize this template by copy/pasting the text below or downloading the attached Word doc.Use this email to encourage other internal municipal departments (e.g., Parks and Recreation, Police/Sheriff, Public Works, Library, etc.) to share the survey with their visitors and online followers. Check out this article for more ideas about using email outreach to publicize your survey).​​​​(Department Name) is excited to launch the [survey title] to gather residents’ feedback on [topic area]. We believe this survey—paired with the use of the Polco engagement platform to conduct the survey—will help us not only to [survey goals] but also to create a more connected community moving forward.We are asking for your help to reach as many residents of (Community Name) as possible by:Sharing our survey-related social media announcements on your own pages Asking internal department employees for their participation Posting the attached flyer in highly trafficked areas (e.g., reception areas, common

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)
Community Partners Email Template: Custom Survey PromotionTemplate

Customize this template by copy/pasting the text below or downloading the attached Word doc.Use this email (along with the attached survey flyer) to connect with community leaders who may help publicize your survey and reach more participants. Some potential community leaders to consider include:Educational leaders (school boards, principals, university offices) Faith leaders (churches, synagogues, mosques, etc.) Business leaders (Chamber of Commerce, union/trade organizations) Social leaders (HOAs, PTAs, youth groups, sports organizations) Community leaders (YMCA, community centers, local nonprofits)Check out this article for more ideas about using email outreach to publicize your survey). We are excited to launch the [survey title] and gather residents’ feedback on [topic area]. This survey creates space for community members to anonymously provide input on (Community Name)’s efforts, actively influencing (City/Town/Village/etc.) decisions and shaping our community’s future.We know o

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The National Community Survey (The NCS)
NCS Email to Polco Subscribers TemplateTemplate

Dear resident,Help us build a stronger community! Share your input about [ABC]’s quality of life and governance by taking The [XYZ] of [ABC] [year] Community Survey (click here [hyperlink]). This survey will take about 10-15 minutes to complete and will identify our community’s strengths and challenges regarding the local economy, safety, mobility, and more. Your feedback will help us ensure that [XYZ] policies and programs align with our residents’ highest priorities. If you have any questions about the survey, please contact [name] at [phone] or [email]. You’re receiving this email because you’ve subscribed to follow the [XYZ] of [ABC] on Polco, the [XYZ]’s civic engagement platform that helps bring residents’ voices into local government decision-making processes. Your responses are always confidential, and personal data or identifying information are never shared. If you have already responded to this year’s community survey, please don’t respond again, but help us spread the word!

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)
CASOA Email Template - Open Participation SurveyTemplate

Dear community members age [55 and up -- adjust to minimum age of sample], We need your input! The [City / County / State / Area Agency on Aging / State Agency on Aging] is conducting the Community Assessment Survey for Older Adults to better understand the contributions that adults [55+] make to their communities, as well as the needs they have and challenges they experience. Your feedback will help us be sure that our policies and programs align with our residents’ values. You can find the survey here: polco.us/[shorturl]. We encourage all residents age [55] and up to participate! The survey will only take 10-15 minutes to complete, and your feedback will directly influence the decisions and plans of local government, foundations, AAAs, nonprofits serving the aging population, and other organizations serving our community. If you have any questions about the survey, please contact [name] at [phone] or [email].  This survey is conducted in partnership with Polco, an online civic engag

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)
CASOA Social Media Templates - Random Sample SurveyTemplate

Let your community know that you’re launching The Community Assessment Survey for Older Adults (CASOA)! We’ve created the templates below to help you spread the word about the initial survey launch and prepare residents who may be randomly selected to participate. Sharing the news on social media can help boost participation rates by assuring residents that those mailings are part of a legitimate survey effort from their local leaders, and that you value their input. We recommend posting a different message for the first few weeks that the survey is open, to reach residents as survey invitations are landing in their mailboxes.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. Simply replace the bracketed text with the right information for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, councilmembers, community partners, and local news outlets to “like” and “sha

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The National Community Survey (The NCS)
Social Media Templates for The NCS - Random Sample SurveyTemplate

Let your community know that you’re launching The National Community Survey (The NCS)! We’ve created the templates below to help you spread the word about the initial survey launch and prepare residents who may be randomly selected to participate. Sharing the news on social media can help boost participation rates by assuring residents that those mailings are part of a legitimate survey effort from their local leaders, and that you value their input. We recommend posting a different message for the first few weeks that the survey is open, to reach residents as survey invitations are landing in their mailboxes.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. Simply fill in the blanks to personalize the text for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, councilmembers, community partners, and local news outlets to “like” and “share” your social media posts

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)
Press Release Template: Custom Survey ResultsTemplate

News ReleaseFor Immediate Release[Date] Contact: [Name][Title, Organization][Email][Phone][City/Town/Village/etc.] Measures Resident Satisfaction with _____________The (City/Town/Village/etc.) has reviewed feedback gathered in the community-wide [Survey Title].[Location, Date] – The (City/Town/Village/etc.) of [Community Name] recently surveyed residents to better understand the community’s needs and perspectives regarding [survey topic]. Conducted from (start date) to (end date), the survey was designed to (survey goals) and inform upcoming decisions about local policies, initiatives, and community programs. The results provided a comprehensive look at residents’ perceptions of the (City/Town/Village/etc.)’s strengths, areas of improvement, and top priorities. Residents gave high ratings to ______ and ________, but identified opportunities in __________ and ________. The full survey results can be viewed at [hyperlink]. [QUOTE FROM GOV LEADER OR STAFF ABOUT THE RESULTS AND/OR RESIDENT

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)
Press Release Template: Custom Survey LaunchTemplate

Customize this template by copy/pasting the text below or downloading the attached Word doc. News ReleaseFor Immediate Release[Date] Contact: [Name][Title, Organization][Email][Phone][City/Town/Village/etc.] Seeks Input from Residents in Community-Wide SurveyThe (City/Town/Village/etc.) has launched the [Survey Title] to gather community feedback for [survey goals].[Location, Date] – The (City/Town/Village/etc.) of [Community Name] is excited to announce a resident survey to explore resident perceptions and preferences regarding [survey topic]. Public input from this survey will help the (City/Town/Village/etc.) develop better policies, initiatives, and community programs. The survey allows more people to participate in shaping the future of (Community Name).[QUOTE FROM GOV LEADER OR STAFF ABOUT THE SURVEY’S PURPOSE/VALUE. Example: “We are excited to receive more input for our upcoming parks redesign project. The survey will help us get a baseline understanding of our current offerings

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)
Newsletter, Website, or Utility Bill Insert Template: Custom Survey PromotionTemplate

Customize this template by copy/pasting the text below or downloading the attached Word doc. (Community Name) needs your input! Please take a few moments to complete the [survey title] on Polco, (Community Name)’s online engagement platform. All residents and community members are encouraged to participate. Results from this survey effort will help leadership set priorities and develop better policies and programs to serve our community. All responses will be anonymous, and any personal information will be securely stored by Polco. Take the survey here: polco.us/_______ (Short URL Link) [insert QR code]If you have already responded to this survey, help us spread the word! Please share this link with your neighbors and local networks in (Community Name). For more information on this survey questionnaire and/or process, contact [phone number/email].Thank you for your time and feedback! About Polco Polco brings people and data together to help build stronger, healthier communities. With a

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)
CASOA Social Media Templates - Open Participation SurveyTemplate

How many ways are there to say “please take our survey”? Turns out — a lot!  We’ve created these templates to help you promote your open participation portion of The Community Assessment Survey for Older Adults (CASOA) online.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. We recommend posting a different message each week your survey is open.  Simply replace the bracketed text with the right information for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, councilmembers, community partners and local news outlets to “like” and “share” your social media posts about the survey. The more you get the word out about your survey, the more responses you can expect! Pro Tip: Social media posts that have colorful images get more clicks than posts that don’t. Feel free to choose an illustration provided by Polco here, or use your own. Pictures of your community (like sky

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The National Business Survey (The NBS)
NBS Social Media Templates

How many ways are there to say “please take our survey”? Turns out — a lot!  We’ve created these templates to help you promote your city’s version of The National Business Survey (The NBS) open participation survey online. These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. We recommend posting a different message each week your survey is open.  Simply fill in the blanks to personalize the text for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, council members, community partners and local news outlets to “like” and “share” your social media posts about the survey.  Pro Tip: Social media posts that have colorful images get more clicks than posts that don’t. Feel free to choose an illustration provided by Polco here, or use your own. Pictures of your community (like skylines or popular downtown areas) are great! You can even tag partners in pictures to remind them t

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The National Law Enforcement Survey (The NLES)
NLES Social Media Templates

We’ve created these templates to help you promote your city’s version of The National Law Enforcement Survey (The NLES) open participation survey online.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. We recommend posting a different message each week your survey is open.  Simply fill in the blanks to personalize the text for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, council members, community partners and local news outlets to “like” and “share” your social media posts about the survey.  Pro Tip: Social media posts that have colorful images get more clicks than posts that don’t. Feel free to choose an illustration provided by Polco here, or use your own. Pictures of your community (like skylines or popular downtown areas) are great! You can even tag partners in pictures to remind them to retweet or share. Use images with little to no text. The more you

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Team Polco
Team Polco
Team PolcoCommunity Manager
published in The National Law Enforcement Survey (The NLES)
NES Social Media Templates

We’ve created these templates to help you promote your city’s version of The National Employee Survey (The NES) open participation survey online.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. We recommend posting a different message each week your survey is open.  Simply fill in the blanks to personalize the text for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, council members, community partners and local news outlets to “like” and “share” your social media posts about the survey.  Pro Tip: Social media posts that have colorful images get more clicks than posts that don’t. Feel free to choose an illustration provided by Polco here, or use your own. Pictures of your community (like skylines or popular downtown areas) are great! You can even tag partners in pictures to remind them to retweet or share. Use images with little to no text. The more you get the

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Team Polco
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