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The Community Assessment Survey for Older Adults (The CASOA)

Customizable templates for outreach and engagement!

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8 Topics
Team Polco
Team PolcoCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)
CASOA Outreach Kit and CalendarTemplate

To get the most accurate results from your nonprobability-based survey efforts, share your survey as widely as possible. Below is our suggested calendar for outreach, assuming a survey is active for four weeks. Adjust as needed to accommodate your timeline, available resources, communication channels, and community’s needs.Save time with our outreach templates (see attached), which are designed for a wide variety of platforms and delivery modes!  Before Survey LaunchLet your community know about the upcoming survey! Share a quick link to your Polco profile to encourage residents to join Polco in advance, so you can easily notify subscribers when the survey goes live.Publish a blog post or e-newsletter announcement Share social media posts Email existing community listsAfter Survey LaunchWhile the survey is active, provide frequent reminders across multiple platforms (both digital and physical!) to meet residents where they are. Try out different messaging and call-to-actions to see wha

410
Team Polco
5 months ago
Team Polco
Team PolcoCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)
CASOA Email Template - Open Participation SurveyTemplate

Dear community members age [55 and up -- adjust to minimum age of sample], We need your input! The [City / County / State / Area Agency on Aging / State Agency on Aging] is conducting the Community Assessment Survey for Older Adults to better understand the contributions that adults [55+] make to their communities, as well as the needs they have and challenges they experience. Your feedback will help us be sure that our policies and programs align with our residents’ values. You can find the survey here: polco.us/[shorturl]. We encourage all residents age [55] and up to participate! The survey will only take 10-15 minutes to complete, and your feedback will directly influence the decisions and plans of local government, foundations, AAAs, nonprofits serving the aging population, and other organizations serving our community. If you have any questions about the survey, please contact [name] at [phone] or [email].  This survey is conducted in partnership with Polco, an online civic engag

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Team Polco
1 year ago
Team Polco
Team PolcoCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)
CASOA Social Media Templates - Random Sample SurveyTemplate

Let your community know that you’re launching The Community Assessment Survey for Older Adults (CASOA)! We’ve created the templates below to help you spread the word about the initial survey launch and prepare residents who may be randomly selected to participate. Sharing the news on social media can help boost participation rates by assuring residents that those mailings are part of a legitimate survey effort from their local leaders, and that you value their input. We recommend posting a different message for the first few weeks that the survey is open, to reach residents as survey invitations are landing in their mailboxes.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. Simply replace the bracketed text with the right information for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, councilmembers, community partners, and local news outlets to “like” and “sha

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Team Polco
1 year ago
Team Polco
Team PolcoCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)
CASOA Social Media Templates - Open Participation SurveyTemplate

How many ways are there to say “please take our survey”? Turns out — a lot!  We’ve created these templates to help you promote your open participation portion of The Community Assessment Survey for Older Adults (CASOA) online.  These suggested posts are optimized for platforms such as Facebook, Twitter, and Nextdoor. We recommend posting a different message each week your survey is open.  Simply replace the bracketed text with the right information for your community or organization, then copy and paste into your social media platform. To help increase your reach, encourage staff, councilmembers, community partners and local news outlets to “like” and “share” your social media posts about the survey. The more you get the word out about your survey, the more responses you can expect! Pro Tip: Social media posts that have colorful images get more clicks than posts that don’t. Feel free to choose an illustration provided by Polco here, or use your own. Pictures of your community (like sky

2060
Team Polco
2 years ago
Team Polco
Team PolcoCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)
CASOA Press Release Template - Random Sample SurveyTemplate

[Jurisdiction Name, State], [Date] – The [City / County / State / Area Agency on Aging / State Agency on Aging] is conducting a comprehensive needs assessment of the area’s aging community. The goal of the assessment is to gather direct feedback from residents ages [55] and over to better understand the contributions that older adults make to their communities and to identify their challenges and unmet needs.  Feedback will be gathered through The Community Assessment Survey for Older Adults (CASOA). The survey will be sent to [10,000] randomly selected households within zip codes serving [Jurisdiction Name], in which at least one resident is known to be age [55] or over. Surveys will be sent the week of [April 8] and will include a cover letter with more information, as well as a postage-paid return envelope. [Jurisdiction Name] residents will also receive a postcard in advance, with the opportunity to complete the survey online. [The mailed survey will be in English, and a Spanish tr

1210
Team Polco
2 years ago
Team Polco
Team PolcoCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)
CASOA Press Release Template - Open Participation SurveyTemplate

[Jurisdiction Name, State], [Date] – The [City / County / State / Area Agency on Aging / State Agency on Aging] is asking all residents ages [55] and over to participate in a comprehensive needs assessment of the area’s aging community. The goal of the assessment is to gather direct feedback from the local older adult population to better understand the contributions they make to their communities and to identify any challenges and unmet needs.  [Quote from local leader/official about the purpose of this survey assessment or specific details about how results will be used. Example: “This survey will help [City/County/other] staff identify priorities for the aging population in [community name] and influence budgeting and strategic plans for the upcoming year.”] Initial feedback has been gathered over the past [five] weeks from a randomly selected sample of [Jurisdiction Name] residents. Now, all community members ages [55] and over are encouraged to share their input by completing The

1450
Team Polco
2 years ago
Team Polco
Team PolcoCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)
CASOA Email Template - Random Sample SurveyTemplate

Dear community members age [55 and up -- adjust to minimum age of sample], We need your input! The [City / County / State / Area Agency on Aging / State Agency on Aging] is conducting a Community Assessment Survey for Older Adults to better understand the contributions that adults [55+] make to their communities, as well as the needs they have and challenges they experience. Your feedback will help us be sure that our policies and programs align with our residents’ values. The survey will launch [this week], with [2,800] randomly selected households receiving a postcard invitation to take the survey online. A week later, these same residents will receive a printed survey in the mail with a postage-paid return envelope. Please watch for these invitations in your mailbox and take a few minutes to participate!  If you are not randomly selected for this initial survey effort, stay tuned: We will be sharing a link in [Month] that will give all members of the community a chance to complete t

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Team Polco
2 years ago
Team Polco
Team PolcoCommunity Manager
published in The Community Assessment Survey for Older Adults (The CASOA)
CASOA Blog or Newsletter TemplateTemplate

The Community Assessment Survey for Older Adults Set for [Fall 2023]The [City / County / State / Area Agency on Aging / State Agency on Aging] needs input from the older adult community! This [fall], residents ages [55] and over will have the opportunity to complete The Community Assessment Survey for Older Adults (CASOA). Feedback provided on this survey will help the [City / County / State / Area Agency on Aging / State Agency on Aging] better understand the contributions that adults [55+] make to their communities, as well as the needs they have and challenges they experience. These survey results will help us ensure that our policies and programs align with our residents’ values.The survey will launch in [Month], with [2,800] randomly selected households receiving a postcard invitation to take the survey online. A week later, these same residents will receive a printed survey in the mail with a postage-paid return envelope. Please watch for these invitations in your mailbox and tak

870
Team Polco
2 years ago
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