Custom Surveys (Engage)

Customizable templates for outreach and engagement!

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13 Topics

Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)

Engagement Outreach Kit and CalendarTemplate

To get the most accurate results from your nonprobability-based survey efforts, share your survey as widely as possible. Below is our suggested calendar for outreach, assuming a survey is active for four weeks. Adjust as needed to accommodate your timeline, available resources, communication channels, and community’s needs.Save time with our outreach templates (bundled in the attached Engage Outreach Kit or available individually here) designed for a wide variety of platforms and delivery modes! Before Survey LaunchLet your community know about the upcoming survey! Share a quick link to your Polco profile to encourage residents to join Polco in advance, so you can easily notify subscribers when the survey goes live.Publish a blog post or e-newsletter announcement, share social media posts, and/or email existing community lists. Hand out pre-survey business cards at municipal building service or information desks, community events or meetings, libraries, community centers, neighborhood

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Team Polco
2 months ago
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)

Business Card: Pre-Survey LaunchTemplate

Customize this template by downloading the attached PDF and editing with Adobe Acrobat Pro or another PDF editing software. Business cards are easy to hand out at events or physical locations that get a lot of in-person visitors. Build your subscriber base (in advance of any specific survey effort) by sharing these business cards at:Municipal building service desks and/or information desks Public meetings Neighborhood associations Community or recreation center front desks Library circulation and reference desks Parks (including dog parks) or busy trailheads Community festivals Farmer’s markets Holiday events Sporting events Parades Public transportation

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Team Polco
2 months ago
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)

Business Card: Custom Survey PromotionTemplate

Customize this template by downloading the attached PDF and editing with Adobe Acrobat Pro or another PDF editing software. Business cards are easy to hand out at events or physical locations that get a lot of in-person visitors. Consider promoting an active survey by sharing these business cards at:Municipal building service desks and/or information desks Public meetings Neighborhood associations Community or recreation center front desks Library circulation and reference desks Parks (including dog parks) or busy trailheads Community festivals Farmer’s markets Holiday events Sporting events Parades Public transportation

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Team Polco
2 months ago
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)

Flyer: Custom Survey PromotionTemplate

Customize this template by downloading the attached PDF and editing with Adobe Acrobat Pro or another PDF editing software. Flyers can be a great way to get attention from in-person visitors. There are endless options for where you can post or hand out a physical flyer. Some suggested locations include:Schools/Universities Libraries Community and/or recreation centers Municipal buildings Parks Sporting events Bus stops Walkways Shopping/retail centers Local businesses or organization offices

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Team Polco
2 months ago
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)

Pre-Survey Launch Templates: Custom SurveyTemplate

Use this template to encourage your community to join the conversation in advance! If you have concrete plans to publish a specific survey within the next 1-3 weeks, these messages provide a solid foundation to those upcoming engagement efforts. Share this messaging to alert your community to the upcoming survey and build your feedback panel in advance, so you can easily notify subscribers later when your content is live and ready for their input.  Initial Call for Sign-UpsHelp us make (Community Name) a great place to live!In just a few days, we will be launching the [survey title] survey on Polco, (Community Name)’s online civic engagement platform. To become a member of our digital sounding board and get notified when this survey is available, register for a Polco profile here: polco.us/n/res/signupIn addition to this survey, we’ll use Polco to ask follow-up questions about important topics that impact our entire community, including the local economy, safety, and strategic planning

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Team Polco
2 months ago
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)

Polco Partnership Announcement: Pre-Survey LaunchTemplate

Use this template to encourage your community to join the conversation, even if you’re not yet ready to publicize a specific engagement effort. These messages provide a solid foundation to future engagement efforts. Share this messaging to build your feedback panel in advance, so you can easily notify subscribers later when your content is ready for their input. (Community Name) is excited to announce its partnership with Polco, an award-winning civic engagement company. Using Polco’s platform, we aim to create an ongoing dialogue between the community and local government leaders. This will help us form a more connected and effective community with the following benefits:  All residents will now have a quick and easy way to provide input on community matters and priorities. This platform allows you—the residents of (Community Name)—to become actively involved in the local decision-making process. Your voice matters!  All residents can easily stay informed on future polling or surv

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Team Polco
2 months ago
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)

Internal Departments Email Template: Custom Survey PromotionTemplate

Customize this template by copy/pasting the text below or downloading the attached Word doc.Use this email to encourage other internal municipal departments (e.g., Parks and Recreation, Police/Sheriff, Public Works, Library, etc.) to share the survey with their visitors and online followers. Check out this article for more ideas about using email outreach to publicize your survey).​​​​(Department Name) is excited to launch the [survey title] to gather residents’ feedback on [topic area]. We believe this survey—paired with the use of the Polco engagement platform to conduct the survey—will help us not only to [survey goals] but also to create a more connected community moving forward.We are asking for your help to reach as many residents of (Community Name) as possible by:Sharing our survey-related social media announcements on your own pages Asking internal department employees for their participation Posting the attached flyer in highly trafficked areas (e.g., reception areas, common

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Team Polco
2 months ago
alyssa
alyssaCommunity Manager
published in Custom Surveys (Engage)

Community Partners Email Template: Custom Survey PromotionTemplate

Customize this template by copy/pasting the text below or downloading the attached Word doc.Use this email (along with the attached survey flyer) to connect with community leaders who may help publicize your survey and reach more participants. Some potential community leaders to consider include:Educational leaders (school boards, principals, university offices) Faith leaders (churches, synagogues, mosques, etc.) Business leaders (Chamber of Commerce, union/trade organizations) Social leaders (HOAs, PTAs, youth groups, sports organizations) Community leaders (YMCA, community centers, local nonprofits)Check out this article for more ideas about using email outreach to publicize your survey). We are excited to launch the [survey title] and gather residents’ feedback on [topic area]. This survey creates space for community members to anonymously provide input on (Community Name)’s efforts, actively influencing (City/Town/Village/etc.) decisions and shaping our community’s future.We know o

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alyssa
2 months ago
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)

Press Release Template: Custom Survey ResultsTemplate

News ReleaseFor Immediate Release[Date] Contact: [Name][Title, Organization][Email][Phone][City/Town/Village/etc.] Measures Resident Satisfaction with _____________The (City/Town/Village/etc.) has reviewed feedback gathered in the community-wide [Survey Title].[Location, Date] – The (City/Town/Village/etc.) of [Community Name] recently surveyed residents to better understand the community’s needs and perspectives regarding [survey topic]. Conducted from (start date) to (end date), the survey was designed to (survey goals) and inform upcoming decisions about local policies, initiatives, and community programs. The results provided a comprehensive look at residents’ perceptions of the (City/Town/Village/etc.)’s strengths, areas of improvement, and top priorities. Residents gave high ratings to ______ and ________, but identified opportunities in __________ and ________. The full survey results can be viewed at [hyperlink]. [QUOTE FROM GOV LEADER OR STAFF ABOUT THE RESULTS AND/OR RESIDENT

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Team Polco
2 years ago
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)

Press Release Template: Custom Survey LaunchTemplate

Customize this template by copy/pasting the text below or downloading the attached Word doc. News ReleaseFor Immediate Release[Date] Contact: [Name][Title, Organization][Email][Phone][City/Town/Village/etc.] Seeks Input from Residents in Community-Wide SurveyThe (City/Town/Village/etc.) has launched the [Survey Title] to gather community feedback for [survey goals].[Location, Date] – The (City/Town/Village/etc.) of [Community Name] is excited to announce a resident survey to explore resident perceptions and preferences regarding [survey topic]. Public input from this survey will help the (City/Town/Village/etc.) develop better policies, initiatives, and community programs. The survey allows more people to participate in shaping the future of (Community Name).[QUOTE FROM GOV LEADER OR STAFF ABOUT THE SURVEY’S PURPOSE/VALUE. Example: “We are excited to receive more input for our upcoming parks redesign project. The survey will help us get a baseline understanding of our current offerings

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Team Polco
2 years ago
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)

Newsletter, Website, or Utility Bill Insert Template: Custom Survey PromotionTemplate

Customize this template by copy/pasting the text below or downloading the attached Word doc. (Community Name) needs your input! Please take a few moments to complete the [survey title] on Polco, (Community Name)’s online engagement platform. All residents and community members are encouraged to participate. Results from this survey effort will help leadership set priorities and develop better policies and programs to serve our community. All responses will be anonymous, and any personal information will be securely stored by Polco. Take the survey here: polco.us/_______ (Short URL Link) [insert QR code]If you have already responded to this survey, help us spread the word! Please share this link with your neighbors and local networks in (Community Name). For more information on this survey questionnaire and/or process, contact [phone number/email].Thank you for your time and feedback! About Polco Polco brings people and data together to help build stronger, healthier communities. With a

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Team Polco
2 years ago
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)

Email to Polco Subscribers Template: Custom Survey LaunchTemplate

Customize this template by copy/pasting the text below or downloading the attached Word doc. Use Polco’s built-in notification system to share this email with your Polco subscribers (see this article for step-by-step instructions).  We need your input to build a stronger community! Please take a few minutes to complete the [survey title] survey today. Your feedback on [survey topic] will help us [survey goal]. These results will help us ensure that our policies and programs align with our residents’ highest priorities, allowing us to make more informed decisions moving forward.You’re receiving this email because you’ve subscribed to follow the (City/Town/Village/etc.) of (Community Name) on Polco, our civic engagement platform that brings residents’ voices into local government decision-making processes. We appreciate your time and participation in these important community matters! Your responses are always confidential, and your personal data or identifying information are never shar

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Team Polco
3 years ago
Team Polco
Team PolcoCommunity Manager
published in Custom Surveys (Engage)

Social Media Templates: Custom Survey PromotionTemplate

Customize the following post templates by copy/pasting the text below or downloading the attached Word doc. These posts are optimized for platforms such as Facebook, Instagram, X (formerly Twitter), and Nextdoor. We recommend posting a different message each week your survey is open. To help increase the reach of your survey, you can encourage staff, council members, community partners and local news outlets to “like” and “share” your social media posts about the survey. The more you get the word out about your survey, the more responses you can expect!Tip: Social media posts with images get more clicks than posts that don’t. Feel free to choose an illustration provided by Polco (see options here) or use your own.  The [survey title] is live! Share your thoughts on our community’s [topic area] offerings and services before [close date] at polco.us/_______ (Short URL Link) Don’t wait! Take the [survey title] today before it closes. We need a few minutes of your time to make the best dec

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Team Polco
3 years ago
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